LOCATION: 3 x Northwest Province (Rustenburg, Mahikeng & Klerksdorp).
REF: NW-FIN25-OLFA-Rust/ NW-FIN25-OLFA-Klerk/ NW-FIN25-OLFA-Mahk
Fixed Term contract (12 months)
WHO IS HIVSA
HIVSA is a non-for-profit company established in 2002 and is a strategic partner or Provincial Department of Health and Social development. We innovatively transform and empower individuals, socio-economic and health challenges that burden communities.
MAIN PURPOSE OF THE ROLE
The overall purpose of this role is to provide support to the operational activities of the organization ensuring effectiveness and efficiency.
This role is to ensure that the reception and switchboard are always monitored, training sessions are prepared for, as well as general office administration duties and support is provided. To ensure that the premises, offices, facilities, fleet vehicles and equipment are always working and function efficiently.
Minimum Requirements:
· Education:
o Minimum of a matric qualification.
· Experience:
o Minimum of 3 years’ experience working within a Fleet & Operations, Receptionist, Switchboard and general administrative environment.
· Competencies / Skills / Attributes / Knowledge:
o Demonstrated ability to develop and manage relationships with a wide range of stakeholders.
o Superior customer service and public relations skills.
o Good decision making and problem-solving skills with the focus on innovation and continuous improvement.
o Excellent communication skills, both written and verbal.
o Detail and accuracy oriented.
o Good time management skills, ability to prioritize tasks and work towards deadlines and work under pressure.
· Working Environment:
o The role is not based in Johannesburg, therefore the incumbent may be required from time, to attend meetings at HIVSA’s Head Office located in Aeroton, Johannesburg.
o May be required from time to time to participate in events and sessions outside of normal working hours.
Key Performance Areas:
· Strategy –
o Expense Initiating and seeking authorisation (RTP).
o Administrative Support for Financial Operations.
o Fleet Management and Cost Control:
· Financial Management – Bank Reconciliations
· Stakeholder Engagement and Management –
o To build and maintain relationships, and provide support to HIVSA’s stakeholders – the internal HIVSA staff, as well as external stakeholders such as donors, funding agencies, IDC, USAID etc
· Product and Services –
o Receptionist and switchboard duties
o Fleet Management
o Premises, Offices and Facilities
o Ad hoc administrative support
o Fleet Management
· Internal Organisational Processes-
o Support with information required for audit and compliance purposes.
o Mitigate and prevent risk through all activities and controls
· People Culture –
o Support HIVSA staff to ensure they have the required resources, and guidance to carry out their duties.
o Manage tasks and performance to support the achievement of objectives.
o Participate in building an engaged and committed culture within HIVSA committed to the values and mission of the organization.
HOW TO APPLY
➢ Candidates that meet the requirements and are interests in the position should send motivation letter and CV with three contactable referees to: The HR Manager, HIVSA, e-mail: hr@hivsa.com.
Use Ref Nr: : NW-FIN25-OLFA-Rust/ NW-FIN25-OLFA-Klerk/ NW-FIN25-OLFA-Mahk
in the subject line.
➢ Closing date for application: 22nd August 2025 (Whilst all applications will be carefully considered. Only shortlisted applicants will be interviewed. If you do not hear from us within 21 days of the closing date, this will mean that your application has been unsuccessful.)
➢ Compliance: Kindly provide current and relevant references for background checks. All appointments are subject to the preferred candidates obtaining the necessary security clearance, reference checking and competency assessment.
➢ Employment Equity: We embrace employment equity and are committed to the achievement of fair and equal representation of our workforce. Preference will be given to applicants residing in the Northwest Province and candidates from previously disadvantaged backgrounds.