Front Desk Administrator-Receptionist-GP

MAIN PURPOSE OF THE ROLE

The overall purpose of this role is to provide support to the operational activities of the organization ensuring effectiveness and efficiency.
This role is to ensure that the reception and switchboard are always monitored, training sessions are prepared for, as well as general office administration duties and support is provided.
The Front Desk Administrator and Receptionist is responsible for the administration and implementation of activities to ensure a fair and just working relationship between HIVSA as an employer and its employees

Minimum Requirements:
Education:

• Matric or Grade 12

Experience/ Attributes :

• Minimum of 3 years’ experience working within an Operations, Receptionist, Switchboard and general administrative environment.>
• Would be an advantage working in an environment supporting training activities. D
• Demonstrated ability to develop and manage relationships with a wide range of stakeholders.
• Superior customer service and public relations skills.
• Good decision making and problem-solving skills with the focus on innovation and continuous improvement.
• Excellent communication skills, both written and verbal.
• Detail and accuracy oriented.
• Good time management skills, ability to prioritize tasks and work towards deadlines and work under pressure.

Key Performance Areas:

• Receptionist and switchboard duties:
• Administrative Support for Financial Operations
• Vendor and Supplier Communication
• Premises, Offices and Facilities
• Fleet management

HOW TO APPLY

• Candidates that meet the requirements and are interested in the position should send motivation letter and CV with three contactable referees to:
  The HR Manager, HIVSA, e-mail: hr@hivsa.com. Use Ref Nr: REF:GP-FIN004 in subject line .
• Closing date for applications: 28th June 2024 (Whilst all applications will be carefully considered, only short-listed applicants will be interviewed. If you do not hear from us within 21 days of the closing date, this will mean that your application has been unsuccessful.)
• Compliance: Kindly provide current and relevant references for background checks
  All appointments are subject to the preferred candidates obtaining the necessary security clearance, reference checking, and competency assessment.
• EE: We embrace employment equity and are committed to the achievement of fair and equal representation of our workforce. Preference will be given to applicants from previously disadvantaged backgrounds.