Procurement Officer-Gauteng Province

MAIN PURPOSE OF THE ROLE

The Procurement Officer will work closely with the Procurement Manager and the broader Finance and Operations team to ensure the smooth and effective running of the procurement functions . The procurement officer should competently carry out duties in a professional manner and in accordance with HIVSA, Donor and South African Government requirements to meet the expectations of our donors and HIVSA staff.

Minimum Requirements:
Education:

• Matric or Grade 12. Must have excellent typing skills (Computer literacy in MS Word, MS Excel and MS Outlook)
• A Diploma or bachelor’s degree in supply chain management, or related field would be an advantage.

Experience:

• Minimum of 2 - 3 years working experience in a procurement environment.
• An advantage to have previously worked with USAID or other NGO’s
• Valid Driver’s License

Key Performance Areas:

• Ensure the proper filing, archiving, and safeguarding of original financial records.
• Prepare the payment requisitions and ensure they are compliant.
• Attend to queries related to procurement.
• Assist with any compliance related requests.
• Attend to all procurement requests from all various departments within HIVSA.
• Request quotations from suppliers
• Follow up on quotations with suppliers
• Prepare Purchase orders
• Update procurement dashboard.
• Support the Procurement Project Manager with orientation to all new staff on procurement, policies, and procedures.
• Assist with various queries linked to Finance Automation System.
• Assist Procurement Manager with preferred supplier vendor list.
• Maintaining contractual data base

HOW TO APPLY

• Candidates that meet the requirements and are interested in the position should send motivation letter and CV with three contactable referees to:
  The HR Manager, HIVSA, e-mail: hr@hivsa.com. Use Ref Nr: GP-FIN003 in subject line
• Closing date for applications: 28th June 2024 (Whilst all applications will be carefully considered, only short-listed applicants will be interviewed. (If you do not hear from us within 21 days of the closing date, this will mean that your application has been unsuccessful.)
• Compliance: Kindly provide current and relevant references for background checks
  All appointments are subject to the preferred candidates obtaining the necessary security clearance, reference checking, and competency assessment.
• EE: We embrace employment equity and are committed to the achievement of fair and equal representation of our workforce. Preference will be given to applicants from previously disadvantaged backgrounds.